A secure document distribution and data capture platform
Collect data from staff and ensure effective communication
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Allows organisations to collect data from staff and ensure awareness with secure document communication
Build and complete forms
Setup and deploy your data capture form in minutes with the recently updated Form builder. Forms can be easily assigned to any number of users, who can then complete them using their FORMS mobile app.
Organise and distribute
Flexible configuration allows you to organise files into folders or group them by depots, region, teams, or in any hierarchy that suits your business process.
Track engagement
Easily see who’s received what document, request read receipts and manual acknowledgements for time-sensitive or safety-related information.
Version control
With RailSmart DOCS you can be sure that the employee always has access to the latest version of documents.
Work offline
Ideal for remote locations with limited or no internet connectivity, forms can be completed and stored on mobile devices when offline. When an internet connection becomes available, the FORMS mobile app syncs to upload the completed form to the FORMS web app.
Over 200,000 documents have been distributed with RailSmart DFH
Book a demo View RailSmart Docs demoProduct features
Form builder
Create forms quickly and easily with our drag and drop interface.
Multiple field types
All the standard form elements you would expect including text boxes, date pickers and drop down boxes.
Multimedia
Supports the attaching of photos, videos and audio when completing a form.
My to do’s
Allocate forms to individuals and view all those forms that require your attention.
Quick search
Quickly find documents or sections of documents with the keyword search tool.
Bookmark or favourite
Bookmark important sections of documents for quick and easy access.
Read receipts
Confirm the date and time that recipients have completed your forms.
Acknowledgements
Require acknowledgement and proof of reading for assurance that forms have been received and read.
Version control
Never have old or outdated documents in circulation again thanks to in built version control.
When a hard copy is needed, AirPrint documents straight from the DOCS app.
Location aware
Attach GPS co-ordinates or location to a form.
Notifications
Receive notifications when a form has been completed.
Here’s how others are using RailSmart DFH
Inspections and checklists
Perform and record evidence for inspections with rich data collections such as photos, video and audio.
Risk assessments
Conduct routine site, depot or station risk assessments with configurable form fields including sliders, drop down boxes, pickers and geo location.
Compliance and safety checks
Standardise your compliance and safety checks with customisable electronic forms.
PONs and WONs publication
Rail Operators are using RailSmart DOCS to digitally publish periodic and weekly operational notices to staff.
Diagrams and rosters
Distribute diagrams, rosters and alterations to drivers and crews. Receive acknowledgement that these important documents have been received.
Safety documentation
Build up a library of safety documentation for all employees to access anywhere, anytime.
Some of our customers
We are proud to work with passenger operators, freight operators and suppliers to the rail industry, large and small, from across the UK and beyond.
Ready to work with us? You’re in good company.
