Category: EDS

Great British RailSmart Day: A recap

RailSmart EDS laptop and tablet graphic

Competency management is a term that dominates the rail industry, but what does it truly mean and how can the industry harness its benefits to improve efficiencies across the network? This was something that Phil Hibberd, Engagement Manager at rail membership body RSSB (Rail Safety and Standards Board) and James Fox, Commercial Director and Co-Founder at 3Squared, delved into during our second Great British RailSmart Day online event, and more.

In its truest essence, competency management is the process of defining the competency needs within an organisation, assessing employees, identifying gaps, and developing capabilities. Competency management systems (CMSs) provide a framework and process through which an organisation manages health and safety in the workplace, by ensuring that the requisite number of staff possess, maintain, and review the necessary competencies at all levels.

CMSs have significantly improved since 1988, after the Clapham rail disaster which sadly resulted in 35 fatalities. The need for increased safety measures became clear after the incident, with the industry uniting to invest time and resource into enhancing CMSs across the network.

Innovation and technology have a key role to play in the overall improvement of CMS systems, with digital CMSs proactively measuring people’s competencies across health and safety, and organisational efficiencies. This is something that 3Squared have been working hard on over the years to implement across their tools and technologies, which became a key focus for the second half of the event.

RailSmart EDS (Employee Development System) is harnessed by a range of organisations across the industry, to improve efficiencies across their employee management systems. This was a key focus in session two of the event, with James Fox, Kathryn Beaty (Onboarding and Engagement Manager), and Becky Parry (Client Services Manager), leading the audience through an in-depth exploration of the software.

As explored above, competency management is a key consideration across all businesses, particularly ones with salient safety concerns. EDS allows managers to proactively oversee competency and safety, whilst alleviating administrative burdens and enabling managers to spend valuable time with their teams rather than in the office.

EDS was initially developed in 2014 in collaboration with Southwest Trains and East Midlands Trains. This unique collaborative approach makes EDS the only solution built from scratch alongside members of the rail industry, ensuring the system is highly effective particularly in this context. This smart solution has revolutionised the way companies implement competency management, especially for companies who previously used inefficient paper-based systems.

EDS can be used both online via desktop and laptop, as well as on a tablet allowing for greater mobility and is configurable based on the needs of its users. The software can store a wide range of essential information, from assessment results to key medical data, to support plans and recruitment information.

When it comes to assessments, managers can easily monitor employees’ statuses using the Red-Amber-Green (RAG) system which highlights when an assessment needs to be completed. You can create active competency cycles tailored to your company’s needs which ensures you will always stay in control of competency and safety across your organisation.

It allows you to continuously monitor and improve employee competency in a structured way and through interactions, including assessments, observation, classroom-based training, and eLearning. EDS is constantly evolving through its collaborative approach with its users, taking on continuous feedback to ensure the software constantly improves.

Thanks to those who attended our event, and we hope you found it an enjoyable day. If you would be interested in watching the recorded version of the event or learning more about how RailSmart can improve your operations, then get in touch with a member of the team today.

Great British RailSmart Day – 29th September 2021

RailSmart EDS on laptop and tablet

Join us on the 29th September for an informative and interactive session where we will be demonstrating our RailSmart competency management system, EDS: Employee Development System, and showcasing exactly why and how you can benefit from digitalizing this crucial element of caring for and developing your staff.  

The day will feature a number of specific sections, each will provide invaluable content in their own right, and as a whole will help you understand how you could benefit as an individual or an organization from the application of EDS in your working environment.  

Get your free ticket on our Eventbrite page: https://www.eventbrite.co.uk/e/3squared-great-british-railsmart-day-tickets-169259049373 

 

Session one: What is competency management and why do you need it?  

12:00-13:00 

Competency management systems (CMSs) provide a framework and process through which an organisation manages health and safety in the workplace by ensuring that the requisite number of staff possess, maintain and review the necessary competencies at all levels.  

In this session we will discuss the benefits of introducing a digital CMS and how the proactive measurement of people’s competencies drives health and safety, and organisational efficiency.  

Securing competence and development of staff at all levels is a crucial element of simultaneously embedding and securing a culture that proactively manages safety, by making health and safety everybody’s business.  

We will conclude this session with a high-level overview of EDS.  Focusing on the principal elements of the system we will demonstrate how individual employees and managers are enabled to track and progress throughout competency cycles which underpin and enhance organisational efficiency and promote a culture in which everyone understands the role they play in their own and their team’s health and safety  

Session two: EDS for rail professionals, a deeper dive  

14:00-15:00 

According to the ORR* organisations “need an effective system for managing competence to help make sure that their staff have the appropriate skills [so] workers, supervisors, managers and directors have and keep the appropriate skills, helps ensure those members of staff make safe decisions and carry out their work safely, reducing the risks to themselves and to other people.”  

In this session we will take a much deeper look into EDS, and show you how organisations across the rail community and supply chain use EDS to do exactly what the ORR recommends. Citing use cases from across signalling, rolling stock manufacture and maintenance and train operations we will demonstrate the positive impact and benefit that EDS has provided to our clients. This will specific element of the day will show you how EDS can provide a consistent CMS framework that suits all organisations, whilst providing the necessary personalisation to ensure that your own unique use cases can be accommodated.  

Background:  

Here at 3Squared, we are proud to count over 25000 individuals as users of our Employee Development System, EDS. EDS is a competency management system that sits at the heart of RailSmart, our suite of digital tools that enables our clients to harness the digitalisation of processes to become safer, more efficient and more sustainable. Used by Network Rail, passenger and freight operators, vehicle and wagon manufacturers and maintainers, EDS has been developed as a SaaS product for the railway industry, but it is a system that offers carefully tailored content to ensure that it is intuitive to use whilst addressing the specific and complex needs of each client in relation to their unique risk profiles.  

For more information on EDS and the importance of digital competency management tools please see further information on our website: https://3squared.com/blog/building-back-safer-the-important-role-that-competency-management-plays-in-keeping-the-railway-safe/  

You can also find more information about competency management in our article featured in ‘Inside Track’ (p.52-54): https://issuu.com/raildirector/docs/it_july21_fullmag_jh/52  

*Source: ORR, RM3 2019